Basic information
Position: archivist/archivist (no. 0657)
Employer: STATE ARCHIVE IN BYDGOSZCZ
Location: Mieczysława Karłowicza Street 17, 85-092 Bydgoszcz, district: city of Bydgoszcz, voivodeship: kujawsko-pomorskie province
Address: Mieczysława Karłowicza Street 17, 85-092 Bydgoszcz, district: city of Bydgoszcz, voivodeship: kujawsko-pomorskie province
Employment type: Contract of employment as a substitute
Salary
Gross salary: from 5 500 PLN
Salary system: Temporary with a monthly rate
Responsibilities and requirements
Job description:
Archivist/archivist for: shaping the national archival resource in the Branch and shaping the national archival resource What you will be dealing with The person in this position:
- Controls - proper handling of documentation control of company archives in state and local government organizational units proper accumulation, collection, processing and transfer of archival materials to the state archives.
- Evaluates - archival expertise conducting archival expertise related to the valuation and evaluation of documentation in state, local government and non-state organizational units.
- Evaluates - office and archival regulations Evaluate draft office and archival regulations governing the handling of documentation.
- Opinions - disposal of non-archival documentation Opinions on the merits and form of applications for disposal of non-archival documentation in state and local government organizational units.
- Conducts - consultations with state and non-state organizational units on archival law.
- Trains - employees of organizational units in the use of the law on archival records. What we offer - Individual work time schedule - Opportunity to leave in order to run an important errand - A place to refresh yourself - Room or bicycle racks on the office premises - Parking space on the office premises - Ability to shorten the workday to provide care for a child or dependent - Adjustment of vacation schedules of employees with school-age and preschool children to the dates of vacations, vacations and Christmas breaks - Subsidization of employees' vacation - Subsidizing the vacation of employees' children Accessibility - Our office is an equal opportunity employer. Applications are considered with equal consideration without regard to gender, age, disability, race, nationality, political beliefs, union affiliation, ethnicity, religion, sexual orientation or any other legally protected characteristic.
- People with special needs are also encouraged to apply.
- As a person with special needs, you can declare them at the submission stage.
- We allow people with special needs to use their own devices and work support solutions (e. g. , assistance from an assistant or job coach).
- We adapt materials used during recruitment to the needs of people with special needs (e. g. , larger font in printed materials).
- We increase the time of particular recruitment methods and techniques for people with special needs.
- As a person with a disability you are not eligible for priority in employment do not submit a document proving your disability. In the month preceding the date of publication of this announcement, the employment rate of disabled persons in the office, as defined in the Law on Professional and Social Rehabilitation and Employment of Disabled Persons, was at least 6%. Working conditions Conditions relating to the nature of work at the post and the manner of performance of tasks: - workstation equipped with a screen monitor with natural and artificial lighting - physical exertion (carrying files) - permanent service to external customers Organizational and technical environment of the workplace - work with archival materials - possible contact with allergenic agent - periodically work at a screen monitor more than 4 hours a day - the building has an elevator and is architecturally adapted for people with disabilities
Other requirements:
Who we are looking for You will need (essential requirements) - Education: secondary education - Work experience of at least 3 months in administrative and office work - No person may be employed in the civil service who, in the period from July 22, 1944 to July 31, 1990, worked or served in state security organs or was a collaborator of such organs within the meaning of the provisions of the Act of October 18, 2006 on the disclosure of information about documents of state security organs from 1944-1990 and the content of such documents - does not apply to candidates born on or after August 1, 1972. A person selected for employment will have to submit a vetting statement if born before August 1, 1972.
- Knowledge of archival law and records management regulations and ability to interpret them.
- Knowledge of the operation of modern registries and filing systems, as well as the principles of organization and operation of company archives.
- Analytical thinking, problem-solving skills, self-reliance to a large extent, resistance to stress, organizational and interpersonal skills, decisiveness, assertiveness, ability to learn and assimilate new knowledge.
- Possession of Polish citizenship or citizenship of another country of the European Union or citizenship of another country whose citizens, on the basis of international agreements or provisions of Community law, have the right to take up employment on the territory of the Republic of Poland - Possession of full public rights - Not having been convicted of an intentional crime or an intentional fiscal crime by a final judgment Additional advantage will be (additional requirements) - Education: higher degree in archival studies or records management - Work experience of at least 1 year in public administration or judicial bodies - Operation of specialized computer programs.
- Ability to work in a team.
- Diligence in work.
- Knowledge of the Code of Administrative Procedure and the Civil Service Act.
- Driving license cat B
Education: higher (including bachelor's degree)
Skills: B driving license
Profession: archivist
Working hours
Shift work: one shift
Weekly working hours: 40
Monthly working hours: 160
Vacancies: 1
Full-time equivalent: 1
Temporary work via agency: NO
Board provided: NO
Accommodation provided: NO
Immediate employment: NO
Employer covers travel to Poland: NO
Contact information
Application method: directly to the employer
Application language: Polish
Application contact method: Preferred forms of contact: in person, by phone, e-mail, mail
Required documents:
Your application must include (essential documents) - CV and cover letter - Copies of documents confirming that you meet the essential requirement in terms of education - Copies of documents confirming fulfillment of the essential requirement in terms of work experience / length of service work experience - A statement that in the period from July 22, 1944 to July 31, 1990 the applicant/candidate did not work , did not served in state security organs and was/was not a collaborator of these organs within the meaning of the the provisions of the Act of October 18, 2006 on disclosure of information on documents of state security organs of the state security organs from 1944-1990 and the content of such documents . Does not apply to candidates born on or after August 1, 1972.
- Copy of a document confirming the legality of residence/stay on the territory of the Republic of Poland - applies to citizens of Ukraine, legally residing on the territory of the Republic of Poland or whose stay on this territory is recognized as legal under the Act of March 12, 2022, as amended, on assistance to citizens of Ukraine in connection with the armed conflict on the territory of the country.
- Declaration of citizenship - In the case of persons without Polish citizenship - a copy of a document confirming knowledge of the Polish language in accordance with the Decree of the Prime Minister on determining the types of documents confirming the knowledge of the Polish language by persons without Polish citizenship, applying for employment in the civil service - Statement of exercising full public rights - Statement of not being convicted of an intentional crime or an intentional fiscal crime by a final judgment Attach if you have (additional documents) - Copies of documents confirming fulfillment of the additional educational requirement - Copies of documents confirming fulfillment of the additional requirement in the field of professional experience / length of service work Apply by: April 20, 2026 In paper form in a closed envelope marked: "announcement no. 162681" to the address: 17 Karłowicza St. 85-092 Bydgoszcz You are also welcome to contact us by phone: 224390401 or by email at: kancelaria@bydgoszcz.archiwa.gov.pl More about the job on the office's website: https://www.bydgoszcz.ap.gov.pl/ Documents should be submitted by: 20.04.2026 The date of: postmark / personal delivery of the offer to the office is decisive By applying, you declare that you are aware of the contents of the information on the processing of personal data in the recruitment Additional information - If you are qualified for the next stage, we will notify you by e-mail (or by phone if you have not you have provided an e-mail address).
- Sign the statements in your own handwriting and date them.
- We will destroy the offers of candidates who are not hired 3 months after the end of the recruitment. Until then, you will be able to pick them up at the office (but we will not send them back).
- We will not consider an offer that you sent after the deadline. This also applies to completing offers.
- A complete application is one that contains all the required documents and hand-signed statements.
- For documents drawn up in a foreign language, include copies of their translation into Polish made by a a sworn translator.
- Do not send all the documents that you think can help you in the recruitment. Send only those that you are required or recommended.
- Pay attention to the working conditions that we have indicated in the ad reliably assess whether you are suitable for such a job.
- We will verify the documents you submit formally based on the provisions of the announcement regarding required and additional documents. We plan the following recruitment methods/techniques: - interview - competence test You can start work from: 2026-05-04 Anticipated replacement time until: 2027-05-31 Processing of personal data PERSONAL DATA - INFORMATION CLAUSE In accordance with Article 13 of the General Data Protection Regulation of April 27, 2016. (Official Journal of the EU L 119 of 04.05.2016), I inform you that: 1) the controller of your personal data is the State Archive in Bydgoszcz, 17 Karlowicza Street 85-092 Bydgoszcz, 2) the Data Protection Supervisor can be contacted at phone number 52 33955414 or email address iod@bydgoszcz.ap.gov.pl, 3) Your personal data will be processed for the purposes of current and future recruitment - on the basis of Article 6(1)(a) of the General Data Protection Regulation of April 27, 2016 and the Labor Code of June 26, 1974. 4) Your personal data will be kept for the period of this and future recruitment not longer than 3 months from the the moment you submit your application 5) the recipients of your personal data will be only entities authorized to obtain personal data under accordance with legal regulations 6) You have the right to demand from the administrator access to your personal data, the right to rectify it, erasure or restriction of processing, the right to object to processing, the right to data portability data, the right to withdraw consent at any time 7) you have the right to lodge a complaint with a supervisory authority 8) providing personal data is mandatory under the law and otherwise voluntary Model statements Statement in connection with applying for a position that is not a senior position in the civil service-PDF-177KB
Phone: 224390401
Email: kancelaria@bydgoszcz.archiwa.gov.pl
